An operations hub built for event styling. Extensible across your entire business.
Mika, your current reliance on a manual tech stack of spreadsheets and email for Constance Event Styling means critical project details and client communications are siloed, creating bottlenecks and consuming valuable time that could be spent on creative design. Without a formal budget for operational improvements, proactive investment in scalable solutions remains out of reach, limiting your ability to grow efficiently. We see an opportunity to transform these manual processes into streamlined workflows, providing clear insights and freeing your team to focus on delivering exceptional event experiences, not administrative overhead.
Prepared by TFSF Ventures FZ LLC · Confidential · tfsfventures.com
6 Agents
Full Platform
2 Agents
Phase 1 Office Hub
30 Days
To Go-Live
2 Phases
Structured Rollout
Section 01
The Operational Intelligence Opportunity
Constance Event Styling thrives on creativity and precision, yet your operational framework, built on manual spreadsheets and email, inherently limits scalability and insight. This setup makes it challenging to accurately track project profitability or allocate resources effectively. By introducing specialized automation and analytics, we empower your team to move beyond reactive administrative tasks. Imagine a system where every event detail, vendor communication, and client preference is centrally managed, providing real-time visibility into project status and financial performance. This shift allows Mika and her team to make data-driven decisions, ensuring every styling project meets its artistic vision and financial goals.
2
Phase 1 Agents · Office Hub · Live in 30 Days
4
Phase 2 Agents · Rollout Layer
6
Total Platform · Full Deployment
23–40
Hours Per Week Returned Across Back Office
Streamline Your Vision. By moving beyond manual spreadsheets and email, Constance Event Styling can reclaim significant time, reallocating it from administrative overhead to creative design and client engagement. This enables a focus on growth and exceptional client experiences.
Phase 1 Office Hub — How Hours Return to Your Team
Event Styling · Design · Operations
Data Flowing In
Client Briefs
Manual intake & tracking
Vendor Quotes
Email & spreadsheet collation
Styling Concepts
Disparate design files
Team Communications
Email chains & chat
Office Hub
Operations Intelligence Hub
2 Phase 1 Agents · Continuous Operation
Operations
Finance
Hours & Output Flowing Out
Automated Workflows
Project milestones & tasks
Real-time Costing
Budget vs. actuals
Resource Allocation
Team & inventory visibility
23–40 Hrs/Wk
Across the Office
2
Phase 1 Agents
30 Days
To Go-Live
23–40
Hours Recovered Weekly
Continuous
Operation
Section 02
Agent Architecture
Our initial phase introduces two core agents: the Event Project Automator Engine to streamline your operations from concept to execution, and the Profitability Insights Dashboard to provide clear financial visibility, addressing your reliance on manual processes and lack of a formal improvement budget.
On code and IP ownership. All custom code, integrations, and configurations developed for Constance Event Styling during this engagement are your exclusive intellectual property. Our platform serves as the secure, managed runtime environment.
1
Phase 1 — 2 Agents · Office Hub · Live in 30 Days
Phase 1 focuses on establishing a robust operational foundation and financial clarity. We're deploying the Event Project Automator Engine to centralize project management and communication, alongside the Profitability Insights Dashboard to illuminate your financial landscape, directly addressing your core challenges.
Event Project Automator Engine
Pulls event briefs and client emails, extracts key details like date, venue, headcount, and styling requirements, and assembles initial project estimates and task lists in a structured format. This centralizes data previously scattered across spreadsheets and email, eliminating manual transcription and setup.
Operations
Profitability Insights Dashboard
Reconciles actual costs against estimated budgets for each event, identifying variances and flagging projects that deviate from profitability targets. This provides clear, data-driven insights into operational efficiency and the financial impact of process improvements, justifying future tech investments.
Finance
2
Phase 2 — 4 Agents · Rollout Layer
Following the successful implementation of Phase 1, we'll explore expanding capabilities. This could include integrating client feedback loops, optimizing vendor management, or automating material procurement, further enhancing Constance Event Styling's efficiency and strategic growth.
Crew & Vendor Coordinator
Routes event details, schedules, and specific task assignments to crew members and external vendors, confirming availability and tracking responses. This streamlines communication and ensures all parties are aligned for event execution.
Scheduling
Invoice & Reconciliation Assistant
Extracts line items from vendor invoices and client payments, automatically matching them against estimated costs and project records. Flags discrepancies for human review, significantly accelerating the financial closing process for each event.
Accounting
Client Proposal Generator
Drafts tailored client proposals and contracts by pulling details from initial estimates and incorporating previous winning templates. Ensures consistency in branding and legal terms while allowing for quick customization based on client feedback.
Sales
Compliance & Admin Follow-up
Tracks outstanding permits, insurance certificates, and post-event feedback forms, automatically sending reminders to relevant parties. Ensures all administrative and compliance tasks are completed on schedule, reducing oversight risks.
Compliance
Section 03
Operations Intelligence Hub
The Profitability Insights Dashboard offers real-time visibility into project financial health, empowering Mika to make informed decisions and optimize resource allocation for every event.
Operations Intelligence Hub
Event Styling · Design · Operations
Operational
40
Tasks Today
99.6%
Uptime
32
Hrs Saved · 30D
Primary Metric · Weekly Hours Recovered
32hrs
↑ 14% vs last 30D
trending toward Phase 2 activation threshold
Agent Fleet
6 agents · 2 phases
Phase 1 — 2 Agents
Live · 30-day go-live
Operations
6today
12030D
Finance
13today
25730D
Phase 2 — 4 Agents
Rollout Layer
Scheduling
6today
12030D
Accounting
13today
25730D
Sales
20today
39430D
Compliance
27today
53130D
Live Activity
Last 25 min
Automator Engine — Initiated 'Summer Gala 2024' project workflow for Mika Carapiet.
Automator Engine — Generated packing list for 'Rustic Charm' bridal shower setup.
22m ago
OPERATIONS
Operational Metrics
Tasks Processedthis month
512
Items in Pipelinein pipeline
312
Auto Resolutionwithout human intervention
98.4%
Agents Connectedactive / total
6/6
Agent Uptime30-day rolling
99.6%
Escalation Raterouted to humans
0.4%
Engagement Progression
Phase 1
2 Agents
Live · 30 days
Phase 2
6 Agents
Rollout Layer
Section 04
The Investment
By eliminating the extensive manual data entry and communication inherent in your current spreadsheet and email reliance, Constance Event Styling stands to recover 23-40 hours weekly. This reclaimed time allows your team to focus on creative execution and client relationships. We'll walk through the specific investment required to achieve these savings during our working session.
Phase 1 — 2 Agents · Office Hub
23–40 hrs/wk
Recovered across the office, every week:
23–40 hrs/wk recovered 2 agents — one per bottleneck 30 days to go-live
By centralizing project details and automating routine tasks, your team will see a significant reduction in administrative hours. The Profitability Insights Dashboard will provide clear financial oversight, enabling strategic decisions that maximize return on every event, leading to substantial time savings.
Phase 2 — 4 Agents · Rollout
+30–52 hrs/wk
Additional hours as the hub extends · after Phase 1 sign-off
Future enhancements could include automated client feedback, advanced inventory management, and predictive resource planning.
Phase 2 builds on this foundation, introducing advanced integrations and expanded automation to further refine operations, allowing Constance Event Styling to scale efficiently and enhance client experiences.
Phased commitment by design. You sign for Phase 1 and see production output in 30 days. Phase 2 only activates when you approve it. No bundled pricing, no long-term lock-in, no sunk-cost pressure. Code and IP are yours from day one of Phase 1, regardless of whether you activate Phase 2 — every line of code, every prompt, every integration.
Return on Investment
The hours below come off your team's plate every week — one line per bottleneck you raised. These 2 agents replace work spread across your whole office, not just one seat. The math is broken down so it's defensible at every line.
Phase 1 Hour Recovery — Per-Workflow Breakdown
Each agent replaces work spread across multiple roles today. The hours below reflect total recovery across your team, not a single seat.
Why the math holds. Our models are built on historical data from similar event styling operations. The estimates account for the specific inefficiencies arising from manual processes in project tracking, vendor coordination, and financial oversight, which we’ve identified in your current workflow.
Beyond hours. Beyond the significant time recovery, Constance Event Styling will benefit from enhanced decision-making capabilities, improved project profitability, reduced errors, and a more engaged, less burdened team. This elevates your service delivery and brand reputation.
The estimated weekly hours recovered are projections based on industry averages and our understanding of your current operations. Actual results may vary depending on adoption rates and specific project complexities.
Section 05
Launch Timeline
Our deployment timeline is structured for rapid, impactful implementation. We ensure Constance Event Styling experiences minimal disruption while quickly gaining the benefits of enhanced operational efficiency and financial clarity.
Week 1
Discovery & Scope Lock
Deep dive into Constance Event Styling's current spreadsheet workflows, email communication patterns, and financial tracking methods to define precise automation scope.
Week 2
Build & Integration
Develop and integrate the Event Project Automator Engine and Profitability Insights Dashboard with your existing communication channels and data sources.
Week 3
Validation & UAT
Thorough testing with Mika's team using real-world event scenarios, ensuring all automations and insights align with Constance Event Styling’s specific needs.
Week 4
Go-Live & Handoff
Full deployment of Phase 1, comprehensive training for your team, and establishment of ongoing support and optimization protocols.
The full build plan — deliverables, acceptance criteria, resourcing, dependencies — is delivered with the Master Service Agreement.
Section 06 · Next Step
Working Session
In our upcoming working session, we'll demonstrate these solutions live for Constance Event Styling. We'll also walk through the specific investment required and map out how this partnership will directly contribute to your team's efficiency and strategic growth.
Operations Intelligence Platform — Working Session
6 questions · under 2 minutes · locks your working session